Safety Assessment faq

If you want to make and sell your own cosmetics, a Cosmetic Safety Assessment Report (CPSR) is a legal requirement. Our CPSRs have been created specifically for small-scale producers.

PURCHASING ASSESSMENTS 

Are your assessments valid outside the UK? They can be - if you live outside the UK, there is a surcharge.

How do the assessment packages work? With our assessment report packages, you can certify one single base recipe and you can have up to 8, 16, 24 or 32 variations of your base recipe. Prices are tiered accordingly, but 8 variants start at £149 + VAT.

How long will the assessment take? After you have purchased the assessment, we aim to complete your assessment within 4 weeks from your recipes being finalised. Meaning, once we have all the correct documents from you and your recipes have been tweaked to satisfaction (if necessary) and are good to go, it's 4 weeks from there. OR in some cases where we review your recipes and they are finalised first, and payment comes second, then it's 3-4 weeks from when payment is received, rather than when your recipes are finalised, because we don't begin writing them until full payment is received.

I don't have 8 different variations, I only have one or two. You have the option to get an individual assessment. These are quoted for on an individual basis and will be fully quoted for one we see your full recipes complete with % of each ingredient. However as a general guide, most single-recipe assessments are £99 + VAT, and most 2 recipe assessments are £118 + VAT. For a full quote, please email your recipe/s to assessments@naturallybalmy.co.uk.

Do I get the base recipe included automatically in the assessment? No, not unless you stipulate it as a separate variant.

Can I buy an assessment package and add some variants now, some later? Our packages entitle you to 8, 16, 24 or 32 different variations on your base recipe. If you purchase this package, but do not submit all your variants at once, you can still buy the package, then for a small admin fee (£25 + VAT), this allows you to add all of your extra variations (at once) at a later date (within 6 months). Adding them separately will incur multiple admin fees. After this 6 month period, each variant will cost £30 + VAT to add, regardless of if they're added together or not.

Can I add variants onto my package? You have the option of adding 1 or 2 additional variants (i.e. another scent/colour) to this package for £30 for one, or £50 for two (ex. VAT). It just needs to share the same original base, and be submitted to us along with your other recipes. If you want to add an additional variant after your assessment has been competed, please click here to purchase.

Do you do a package for creams? Or any other product not mentioned on your website? Yes we can assess pretty much anything apart from Tattoo balms, or any products which look like food such as donut soaps, cupcake bath bombs etc. Also we can't assess anything too 'medicinal' such as muscle balm, eczema balm etc. You can make a general body balm in this instance but not one specifically designed to 'cure' any ailment.

Do you do a package for perfumes / fragrance products? Perfume type products can go onto a report package, but due to the additional work that goes into them, the prices are higher than that of standard packages, so perfumes/fragrance products need bespoke quotes - these quotes vary a lot, so we cannot give an estimate like we can for other recipes. Please submit requesting a quote so we can speak to the team about it for you.

Can I use 2 types of soap base in one assessment? With Melt and Pour (M&P) soaps, you have one main base. This base must be used in every variant on the report. Adding a second base will incur an admin fee and can only be used with the main base, the second base cannot be used alone.

SUBMITTING YOUR RECIPES

How do I submit my recipes? You will need to download our submission form to submit your recipes to us - you can do so on our CPSR Forms page here


What is required from me? Do you need me to send in my products? 
First of all, we don't need to physically see your product to produce your safety assessment. You just need to download our submission form to submit your recipes to us - you can do so on our CPSR Forms page here

We also will need some technical documents from you as per below, which you should request from your supplier (if not on their website) -

For all colours you use, we need the CI numbers from you; CI numbers usually consist of 5 numbers. These numbers are given in relation to the chemical structure of colourants, so some colourants may contain a variety of different numbers. These numbers cover oxide pigments, micas, water soluble colourants, etc. We need the CI list for each colourant, or we cannot allow the use of the colourant due to not knowing the composition. When choosing suppliers, it is important to choose those that provide you with relevant information that we need to process the assessment.

For fragrances you use, we'll need the IFRA document; Fragrances are often very complicated chemical mixtures and the exact formulation is usually strictly confidential. To enable fragrance manufacturers to keep their formulations secret, but still provide information about the safety of the ingredients, IFRA certificates are used. IFRA (International Fragrance Association) certificates provide information on the safety of a fragrance and the limits at which it can be used in different cosmetic products. There are 11 IFRA product categories relating to how and where the product is used - if it is leave-on, or rinse-off etc.

When you use a fragrance (not Essential oils - these are not synthetic and we already hold safety data for these) your supplier will provide you with an IFRA certificate - you simply send us a copy of this with your formulations.

Will I fail the assessment? We check over all recipes with our assessor Scott Grainger first, and if there are any problems, we simply advise you of the changes that should be made so you can re-submit. This part of the process is entirely free.

AFTER PURCHASE

Will I get help with the other legalities of selling cosmetic products, i.e. my PIF, the CPNP (portal), labelling guidance? Yes, once you have purchased an assessment you can request info sheets from us which we can send you for free. However, we cannot offer any more guidance thereafter, and it is your responsibility to make sure you are fully compliant (as per the help sheets), not ours.

 If I purchase the assessment then change my mind, am I entitled to a refund? In most cases if we have not begun to work with you on your recipes and you have bought the assessment within 30 days, we can offer you a refund. We can also offer you a refund if your recipes are not suitable to use and you are unable to come up with an alternative recipe. Please see our T&C for more information. 

Will I need any additional testing for my products, such as challenge testing / stability testing? For most single phase products, i.e. balms, oils, scrubs etc. you won't need to get any additional testing done as stability is assumed for these products. The only products which need challenge testing are emulsions such creams, or any product which combines oil and water, as the efficacy of the preservative needs to be tested. However our assessor will advise on if this is needed once he sees your recipes. If you're making your own ingredients such as honey / beeswax etc you might need a TVC test. See below for more info.

WHAT IS / ISN'T PERMITTED

I want to know how much of an ingredient is permitted / what I can and can't use in my recipes before I buy. We can always check your recipes with our assessor before you buy, but buying the assessment does not mean you can't change your recipes afterwards (see below). 

Can I use my own honey / beeswax? You can generally add up to 5-10% of commercial honey in lip balms, but if you're wanting to use your own honey or beeswax, a TVC test will need to be carried out for each batch. This is just for lip balms and other leave-on products. For CP/HP soap, there are no additional tests needed when using your own.

Can I make my products look and smell like food (i.e. donuts, cupcakes, slice of pie etc) No unfortunately not; even if you're putting warnings on the labels; vulnerable people don't read warnings on the labels and there is a real danger of them ingesting them.

Can I make multiple shapes of bath bombs / multiple designs of soaps under the same variant? Yes you can; as long as it’s the same recipe / ingredients and you write ‘no food imitation’ on the variant description. Different shaped Bath bombs need to say “solid / dust, no food imitation” alongside each variant description 

Can I use wild herbs? You can't forage for your own herbs due to pesticides etc. You must use home grown or commercially purchased dry herbs for CP soaps. Or just commercially purchased for all other products. 

How much vitamin E can I add to lip balms? You can add up to 2% Vitamin E to lip balms.

Can I add botanicals to lip balms? Not without additional TVC testing for each batch.

Can I use CBD in lip balms / other products? CBD isolate is not allowed in lip balms due to controversies and uncertainties within some EU regulations. We assess according to EU regulations. The reports must be in line with all EU countries. While CBD isolates are legal in the UK, they can only be inhaled or vaped. They cannot be ingested as a powder or used with a carrier oil. This makes the usage of CBD isolate oils illegal. Only full-spectrum CBD Oil that contains less than 0.2% of THC is legal for consumption. Generally we say 1% maximum – and a cosmetic function must be given – i.e. moisturising, etc.

TERMS & CONDITIONS

 Terms & Conditions
 Please read our specially crafted Terms & Conditions for safety assessment purchases (don’t worry it’s not too long!) But should help customers understand the process a bit better, and what your rights are with regard to refunds, recipe advice and after care. By making an assessment purchase you agree with these terms & conditions.